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You may freely distribute Sales Register.You are not
authorized to distribute a modified version of Sales
Register, or a registered version of Sales Register.
If you use Sales Register on a regular basis, you
are required to register the software.
You may purchase optional add-on software packages:
1. Accounts receivable.
2. Purchase orders. This software will automaticly
create and print purchase orders from the Sales
Register inventory file.
3. Easy Timekeeper. This software will maintain an
employee data base, permit clock-in and clock-out,
automaticly calculate and print time cards.
4. Member check-in. This software will prevent entry,
when a membership has expired and if an account is
past due. Also, prints many reports.
5. Waitress Register. This software will permit the
waitress to enter guest checks, only.
6. Credit card authorization with deposit capture.
7. A.C.H. Electronic funds transfer software.
We sell electronic cash drawers, bar code wand
readers, scanners, electronic turnstiles, touch keypads,
and receipt printers. We, also sell, complete systems.
If you have any questions on the installation, setup
or operation of Sales Register, Please call Louis
Robert at 318-563-4428.
Other versions of Sales Register are available, for
different types of business's. Please call.
Thank you for considering Sales Register.
ABM ****************
BOX 144 * *
HESSMER, LA 71341 * INVOICE *
Tel/Fax (318)563-4428 * *
***************
Invoice Number:
Invoice Date:
Ship To:
Name: ________________________
Address: ________________________
City: _________________
State: __
Zip: _____
Telephone: (___)___-____
FAX: (___)___-____
Contact: __________________________
Description Quantity Unit Price Total Price
---------------------------------------------------------------------
Sales Register (single user) $ 75.00
Sales Register (multi-user) $ 99.95
Waitress Register $ 49.00
Accounts receivable $ 49.00
Purchase Order Software $ 49.00
Easy Timekeeper $ 49.00
Member Check-in $ 49.00
Cash Drawer $ CALL
Bar Code Reader $ CALL
Receipt Printer $ CALL
Electronic Turnstile $ CALL
Complete system $ CALL
---------------------------------------------------------------------
SUBTOTAL $ _____________
LOUISIANA RESIDENTS ADD 4 % $ _____________
Total $ _____________
TERMS:
CHECK __________ MONEY ORDER __________ COD __________
I use 5 1/4"____ 3 1/2"____ Disks
SALES REGISTER III
USERS GUIDE
Copyright (c) 1985-1994 Louis M. Robert
All Rights Reserved
Portions of this software is copyrighted
by microsoft corp.
DISCLAIMER:
THIS SOFTWARE AND MANUAL ARE SOLD "AS IS"
AND WITHOUT WARRANTIES AS TO PERFORMANCE
OR MERCHANTABILITY. THE SELLER'S SALES-
PERSON MAY HAVE MADE STATEMENTS ABOUT
THIS SOFTWARE.ANY SUCH STATEMENTS DO NOT
CONSTITUTE WARRANTIES AND SHALL NOT BE
RELIED ON BY THE BUYER IN DECIDING
WHETHER TO PURCHASE THIS PROGRAM.
THIS PROGRAM IS SOLD WITHOUT ANY EXPRESS
OR IMPLIED WARRANTIES WHATSOEVER.BECAUSE
OF THE DIVERSITY OF CONDITIONS AND
HARDWARE UNDER WHICH THIS PROGRAM MAY BE
USED, NO WARRANTY OF FITNESS FOR A
PARTICULAR PURPOSE IS OFFERED.THE USER
IS ADVISED TO TEST THE PROGRAM THOROUGHLY
BEFORE RELYING ON IT.THE USER MUST ASSUME
THE ENTIRE RISK OF USING THE PROGRAM.ANY
LIABILITY OF SELLER OR MANUFACTURER WILL
BE LIMITED EXCLUSIVELY TO PRODUCT REPLA-
CEMENT OR REFUND OF THE PURCHASE PRICE.
For technical assistance or to make
suggestions, or for custom programming
contact:
Louis M. Robert
BOX 144
Hessmer, La. 71341
(318) 563-4428
TABLE OF CONTENTS PAGE
1-1 INTRODUCTION.............................................. 1
1-2 FEATURES.................................................. 2
1-3 THE KEYBOARD.............................................. 4
1-4 PREPARATION............................................... 6
1-5 SYSTEM SETUP.............................................. 7
2-1 CREATING YOUR INVENTORY DATA FILE......................... 8
2-2 NEW INVENTORY ENTRY....................................... 9
2-3 NEW TAX RATES ENTRY....................................... 10
3-1 BEGIN CASH REGISTER OPERATIONS............................ 11
3-2 CHANGING THE CASH REGISTER RECEIPT AND INVOICE PRINT STATUS.12
3-3 PRICE LOOK-UP............................................. 13
3-4 NO SALE................................................... 14
3-5 CASH SALE................................................. 15
3-6 COMPLETE TRANSACTION VOID................................. 16
3-7 MERCHANDISE RETURNED...................................... 17
3-8 PAID OUT.................................................. 18
3-9 BACK-UP DATA FILES........................................ 19
3-10 PRINT SALES MANAGEMENT REPORTS............................ 20
3-11 ADD TO QUANTITY IN STOCK AND QUANTITY ON ORDER............ 21
1-1. INTRODUCTION
Sales Register is a flexible point of sale software
package that will enable your IBM PC or compatible
microcomputer to operate like an electronic cash
register, perform the same functions, produce the
same management report information, plus provide
automatic inventory management of quantity in stock,
quantity sold daily, quantity sold period-to-date,
quantity sold year to date, and re-order quantity of
each item in the inventory file. Provides inventory
shrinkage reports, re-order report, inventory sales
reports, on-hand report, out-of-stock report, activi
ty report, and much more. Tracks ingredients/components
Supports cash, check, credit card, coupon, charge, and
food stamp sales.
Supports guest checks and open invoices.
Automaticly recouncile perpetual inventory with physical
inventory. Automaticly assign and adjust sale prices up/
down.
Accounts receivable with layaway, partial payment,
progress payment and mixed aging periods is also
provided, as an optional package.
Other versions of Sales Register are available, for
different types of business's.
SYSTEM REQUIRMENTS:
IBM PC or compatible microcomputer with 640 kbytes
of RAM, one floppy disk drive, monochrome or color
monitor, hard disk, clock/calendar, serial port and
parallel port.
Use a keyboard with seperate cursor & numeric key-
pads, for easier operation.
Use a touch keypad or create and use inventory menus
for bars, restaurants, fast food, & convenient stores.
OPTIONAL EQUIPMENT:
cash drawer
Bar code reader
Receipt/Slip printer
Touch keypad
Electronic turnstile
1
1-2. FEATURES
1. Four preset sale prices, per line item.
2. Default Preset sale price over-ride.
3. 6-kind of finalizing transactions (CASH, CHECK,
CREDIT CARD, COUPONS, CHARGE, and FOOD STAMPS).
4. Automatic increment and print receipt number.
5. Date, Register number, shift number and clerk num-
ber are printed on receipts and management reports.
6. Daily, monthly, period-to-date, quarterly, and
yearly management reports.
7. Automatic inventory management of quantity in
stock, quantity sold daily, quantity sold period-to-
date, quantity sold yearly, and re-order quantity
for each item in the inventory file.
8. Look-up sale price, item cost, quantity in stock,
quantity sold, for all items in the inventory file.
9. Flexible tax program (32,000 tax rates preset by
percentage rate and non-tax). The tax rate can be
preset for state, county, city, etc.
10. Store name print on receipts and mangement reports.
11. Seperate cash, check, credit card, coupon, charge,
and food stamp sales totals.
12. Seperate taxable sales totals and non-taxable sales
totals.
13. Seperate tax totals by tax code, state, county, city,
etc.
14. Seperate cash in the drawer, checks in the drawer,
credit cards in the drawer, coupons in the drawer,and
food stamps in the drawer totals.
15. Paidout
16. Merchandise return
17. Inventory files and management reports are password
protected.
18. Print cash register receipt or print invoice on
8 1/2 X 11" plain paper or non-print.
19. Split tendering between cash, check, credit card,
coupon, food stamps, and charge.
20. Inventory is limited to Approximately 2,000,000,000
inventory line items.
2
21. Access the inventory file by item number, part number,
description, or vendor code.
22. Void
23. Seperate void, paidout, and merchandise return totals.
24. Cost of goods sold, gross profit, and profit margin
printed on all management reports.
25. Total sale price, cost of goods, gross profit, profit
margin printed on inventory reports.
26. Sales totals, cost of goods and gross profit, and profit
margin report for 9,999 departments.
27. Re-order inventory report.
28. Out-Of-Stock inventory report.
29. On-Hand inventory report.
30. inventory price list.
31. Set inventory prices automaticly.
32. adjust inventory prices up/down automaticly.
33. Inventory item sales report.
34. inventory sales activity report.
35. Inventory shrinkage report.
36. Recouncile inv. file from physical inv. file.
37. Net sales totals for up to 32,000 different clerks.
38. Multi-level password protection.
39. Six user assignable credit cards.
40. Back-up data files without leaving the cash regis-
ter program.
41. Print price labels with/without bar codes
42. Very easy to operate.
43. Utilizes the function keys for operation.
44. Context sensitive help windows.
45. Cash drawer support.
46. Supports bar code reader.
47. Receipt printer support.
48. Supports quest checks and open invoices.
49. Supports manual or computer generated guest check numbers.
50. Supports ingredient/component tracking.
51. Supports remote printers (i.e. kitchen, bar printers.)
52. Automaticly create inventory menus by department number for
use in the cash register program to select & sell inventory.
3
1-3. THE KEYBOARD
1. THE FUNCTION KEYS, F1 TO F10
These keys are used in the sales register, cash register
program, as follows:
a. F1 is used as a total/cash tendered key and also
as a no sale key.
b. F2 is used as a check tendered key.
c. F3 is used as a credit card tendered key.
d. F4 is used as a coupon tendered key.
e. F5 is used as a charge key.
f. F6 is used as a food stamp key.
g. F7 is used as a paid out key.
h. F8 is used as a merchandise return key.
*i. F9 is used as a void key.
*j. F10 is used as a merchandise look-up key.
*2. The cursor left key can be used as a subtotal key.
*3. The cursor right key can be used to toggle from cash
register receipt, invoices, or non-printer output.
*4. The cursor down key can be used to over-ride the
default preset sale price.
5. Press the insert key to make a back-up of your Sales
Register data files.
*6. Press the delete key to change the clerk number.
*7. Press the end key to toggle the method of inventory
access from, item number to part number, and vice
versa.
*8. Press the home key to access the employee time clock.
*9. Press the Shift-F1 keys to Displays help messages.
*10. Press the Esc key to quit an operation.
*11. Press the Page Down key to create/access a guest check.
*12. Press the Page Up key to clear an input field.
*13. The cursor up key can be used to pop up the inventory menu
to select the inventory to sell.
* Denotes keys used in the waitress register.
4
13. The DOS and Word Star editing keys.
These editing capabilities allow the user to go back and
correct a mistake before exiting an input field. They are
also handy when editing pre-existing data, such as
updating a record in a data base. Note That the caret (^)
indicates the control key (Ctrl).
KEY WS ACTION
--------------------------------------------------------
<INS> ^V switch between insert and overstrike
<DEL> ^G delete character under cursor
<left> ^S move cursor left one character
<right> ^D move cursor right one character
^<left> ^A move cursor one word to the left
^<right> ^F move cursor one word to the right
<backspace> destructive backspace
<HOME> ^Q^S move cursor to start of input field
<END> ^Q^D move cursor to end of input
^<END> ^Q^Y delete from cursor to end of field
PgUp delete all characters in input field
5
1-4. PREPARATION
Do not use the original Sales Register Diskette !!!
Make a backup of your Sales Register Diskettes.
If you do not know how to format and copy diskettes,
please refer to your computer users manual.
For ease of operation, you must label all your function
keys. Please refer to page 4. You will not be able to
operate the cash register program efficiently, if you
do not label your function keys.
You may print keytop labels after you install your
Sales Register software to your hard disk. At the SRIII\
prompt, type label and press enter.
INSTALLATION:
Put the Sales Register program diskette #1 in drive A.
Type A: PRESS THE ENTER KEY
Type INSTALL A: C: PRESS THE ENTER KEY
This will create a sub-directory SRIII and SRIII\DATA
on drive C and copy all the program files to the SRIII\
sub-directory and all the data files to the SRIII\DATA\
sub-directory, on drive C. You will be prompted to insert
each program diskette in turn, untill all of your Sales
Register program diskettes have been copied to your hard
drive.
You can install from any floppy disk drive to any hard
drive, just by entering the proper drive letter for the
source and destination disk drive.
Type B: <ENTER>
Type INSTALL B: D: <ENTER>
This will install the SALES REGISTER distribution disk files
from drive B to hard disk drive D.
A sample inventory file & customer file is provided on your
distribution diskettes.
If you are not in the SRIII sub-directory, type CD\SRIII
<ENTER>. Then type SRIII <ENTER>
SRIII will load into computer memory, then display a logon
screen and ask for your password. You may press the Shift-F1
keys to obtain help. If you have not changed the password,
type PASSWORD <Enter>. The main menu will be displayed on the
monitor.
6
1-5. SYSTEM SETUP
You should reveiw all the system setup default settings,
and change as necessary, before you begin operation of
Sales register.
Press the Shift-F1 keys at each input field to obtain
help.
The credit cards have been assigned as follows:
1. VISA, 2. MASTERCARD, 3. AMERICAN EXPRESS,
4. DINERS CARD, 5. DISCOVER, 6. OTHER
Any one, or all, of these credit card assignments can be
changed by the user.
The three line receipt message has been preset to the
following:
NO REFUND WITHOUT RECEIPT
WE APPRECIATE YOUR BUSINESS
HAVE A NICE DAY
You can change the receipt message to whatever you wish.
7
2-1. CREATING YOUR INVENTORY DATA FILE
A sample inventory data file is provided on your program
diskettes.
You can create a maximum of 1,000 inventory menus, with a
maximum of 1,000 inventory items per menu. You can then use
these menus in the cash register program to select the inv-
entory to sell. This is especially useful for inventory
items that do not have a bar code.
8
2-2. NEW INVENTORY ENTRY
From the main menu, select entry/edit inventory.
Press the Shift-F1 keys at each input field to obtain
help.
9
2-3. NEW TAX RATES ENTRY
From the main menu, select entry/edit sales tax.
Press the Shift-F1 keys at each input field to obtain help.
NOTE: Tax code 1 is reserved for food stampable items.
Tax code 2 is reserved for all food items, not
paid with food stamps.
If you entered tax code 1 in your inventory
item entries, the tax rate for those items
using tax code 1 will be calculated at the
percentage rate entered here for tax 1. The
same rule applies for tax code 2, 3, 4, etc.
10
3-1. BEGIN CASH REGISTER OPERATIONS
For ease of operation, you must label all your function
keys. Please refer to page 4. You will not be able to
operate the cash register program efficiently, if you
do not label your function keys.
You may print keytop labels after you install your
Sales Register software to your hard disk. At the SRIII\
prompt, type label and press enter,or select print keytop
labels from main menu #1.
Press the Shift-F1 keys, at input fields, to Display help
messages.
11
3-2. CHANGING THE CASH REGISTER RECEIPT AND INVOICE PRINT STATUS
NOTE: The cash register receipt and invoice print
status can be change at this point.
MONITOR: INV.ACCESS = ITEM NO. THE CASH REGISTER IS READY
RECEIPT Y MAKE AN ENTRY ...
INVOICE N
CLERK 1
OPERATOR: Press the cursor right key (RECEIPT).
NOTE: Your printer will now print invoices on 8 1/2
X 11 inch plain paper.
MONITOR: INV.ACCESS = ITEM NO. THE CASH REGISTER IS READY
RECEIPT N MAKE AN ENTRY ...
INVOICE Y
CLERK 1
OPERATOR: press the cursor right key (RECEIPT).
NOTE: Now your printer will not print a cash regis-
ter receipt or invoice.
MONITOR: INV.ACCESS = ITEM NO. THE CASH REGISTER IS READY
RECEIPT N MAKE AN ENTRY ...
INVOICE N
CLERK 1
OPERATOR: Press the cursor right key (RECEIPT).
NOTE: Your printer will now print cash register
receipts.
MONITOR: INV.ACCESS = ITEM NO. THE CASH REGISTER IS READY
RECEIPT Y MAKE AN ENTRY ...
INVOICE N
CLERK 1
12
3-3. PRICE LOOK-UP
NOTE: Any item in the inventory data file can be
looked-up for item cost, sale price, quantity
in stock, quantity sold, etc.
MONITOR: INV.ACCESS = ITEM NO. THE CASH REGISTER IS READY
RECEIPT Y MAKE AN ENTRY ...
INVOICE N
CLERK 1
OPERATOR: Press F10 (PLU).
MONITOR: The inventory search window will allow you to
search the inventory file on the item number'
part number, description, or vendor code.
OPERATOR: Enter 1 and press enter
The monitor will now display inventory item
number 1 data.
OPERATOR: Press F10 if you want to sell this item.
13
3-4. NO SALE
NOTE: Your starting invoice number has been set to
100000. This number will automaticly
increment by one for each new invoice, untill
the invoice number reaches 999999, then it
will re-set to 100000.
MONITOR: INV.ACCESS = ITEM NO. THE CASH REGISTER IS READY
RECEIPT Y MAKE AN ENTRY ...
INVOICE N
CLERK 1
OPERATOR: Press F1 (CASH, NO SALE)
MONITOR: *** NO SALE ***
NOTE: No sale will open the cash drawer, if you are
using the cash drawer option.
14
3-5. CASH SALE
MONITOR: INV.ACCESS = ITEM NO. THE CASH REGISTER IS READY
RECEIPT Y MAKE AN ENTRY ...
INVOICE N
CLERK 1
OPERATOR: Enter the item number or part number
or press the arrow up key and select
from the inventory menu.
Enter 2 and press enter.
MONITOR: INV.ACCESS = ITEM NO. THE CASH REGISTER IS READY
RECEIPT Y MAKE AN ENTRY ...
INVOICE N
CLERK 1
OPERATOR: Press F1 (CASH)
MONITOR: ENTER CASH TENDERED
OPERATOR: Enter 2000 and press enter.
MONITOR: PRESS ENTER TO CONTINUE. . .
OPERATOR: Press enter
NOTE: A check, credit card, coupon, or food stamp
sale, would operate the same as a cash sale
except you would finalize the sale by pressing
F2, F3, F4, or F6 respectively.
15
3-6. COMPLETE TRANSACTION VOID
NOTE: To void a sale that has not been applied to a
customer, after it has been finalized, press
F9 and make all the entries the same as on
the wrong receipt.
To void a merchandise return, that has not
been applied to a customer, press F9, F8,
then make all the same entries as on the wrong
receipt.
To void a paid out press F9, F7, then make
all the same entries as on the wrong receipt.
MONITOR: INV.ACCESS = ITEM NO. THE CASH REGISTER IS READY
RECEIPT Y MAKE AN ENTRY ...
INVOICE N
CLERK 1
OPERATOR: Press F9 (VOID)
MONITOR: INV.ACCESS = ITEM NO. THE CASH REGISTER IS READY
RECEIPT Y MAKE AN ENTRY ...
INVOICE N
CLERK 1
OPERATOR: Enter the item number or the part no. of the
item to void and press enter.
MONITOR: INV.ACCESS = ITEM NO. THE CASH REGISTER IS READY
RECEIPT Y THE PRESET SALE PRICE IS $ 1.00
INVOICE N ENTER THE VOID PRICE 1.00
CLERK 1
OPERATOR: If 1.00 is correct, press enter.
OPERATOR: Press F1 (CASH)
MONITOR: ENTER CASH TENDERED
OPERATOR: Enter the total amount displayed on the screen.
OPERATOR: Press enter
16
3-7. MERCHANDISE RETURNED
MONITOR: INV.ACCESS = ITEM NO. THE CASH REGISTER IS READY
RECEIPT Y MAKE AN ENTRY ...
INVOICE N
CLERK 1
OPERATOR: Press F8 (M/R)
MONITOR: INV.ACCESS = ITEM NO. THE CASH REGISTER IS READY
RECEIPT Y MAKE AN ENTRY ...
INVOICE N
CLERK 1
OPERATOR: Enter the item number or the part no. of the
item being returned and press enter.
MONITOR: INV.ACCESS = ITEM NO. THE CASH REGISTER IS READY
RECEIPT Y THE PRESET SALE PRICE IS $ 1.00
INVOICE N ENTER THE REFUND PRICE 1.00
CLERK 1
OPERATOR: If 1.00 is correct, press enter.
OPERATOR: Press F1 (CASH)
MONITOR: ENTER CASH TENDERED
OPERATOR: Enter the total amount displayed on the screen.
OPERATOR: Press enter
17
3-8. PAID OUT
MONITOR: INV.ACCESS = ITEM NO. THE CASH REGISTER IS READY
RECEIPT Y MAKE AN ENTRY ...
INVOICE N
CLERK 1
OPERATOR: Press F7 (PAID OUT).
MONITOR:
PURCHASE ORDER NUMBER -------------------------
TERMS -------------------------
COMPANY NAME -------------------------
ADDRESS -------------------------
CITY ------------------
STATE --
ZIP CODE ----------
DESCRIPTION --------------------------
OPERATOR: PRESS THE SHIFT F1 KEYS AT THE INPUT FIELDS FOR HELP.
PRESS THE ESC KEY WHEN DONE
NOTE: The amount paid out of the cash drawer, must
be paid with cash, to ensure a correct mana
gement report.
MONITOR: ENTER AMOUNT PAID OUT !!!_
OPERATOR: Enter 500 and press enter.
MONITOR: PAID OUT 5.00
18
3-9. BACK-UP DATA FILES
NOTE: A backup of your data files should be made on
a daily basis, on a different set of diskettes.
Label your diskettes for each day of the week,
such as monday, tuesday, ect.
The BKUP.BAT file can be changed to suite your
needs.
MONITOR: INV.ACCESS = ITEM NO. THE CASH REGISTER IS READY
RECEIPT Y MAKE AN ENTRY ...
INVOICE N
CLERK 1
OPERATOR: Press the insert key (BKUP).
MONITOR: *** PLEASE WAIT!, BACKING UP DATA FILES ***
insert backup diskette 01 in drive A:
warning! Files in the target drive
A:\ root directory will be erased
Press any key to continue . . .
OPERATOR: After inserting your diskette in the proper
drive, press any key.
You will be prompted to insert each diskette
in turn, until the backup is complete.
MONITOR: INV.ACCESS = ITEM NO. THE CASH REGISTER IS READY
RECEIPT Y MAKE AN ENTRY ...
INVOICE N
CLERK 1
19
3-10. PRINT SALES MANAGEMENT REPORTS
OPERATOR: At the main menu, select sales reports
OPERATOR: At the sales report menu, select print daily report.
NOTE: Your daily sales report will be printed, but
will not be reset. This is like an X reading
on a cash register.
When you print, and reset daily sales, the
daily sales totals are posted to the monthly
sales, then cleared to zero. This is like a
Z reading on a cash register.
When you print, and reset monthly sales,the
monthly sales totals are posted to the quar-
terly sales, then cleared to zero.
When you print, and reset quarterly sales, the
quarterly sales totals are posted to the yearly
sales, then cleared to zero.
When you print & reset yearly sales, all the
yearly sales totals are cleared to zero.
20
3-11. ADD TO QUANTITY IN STOCK AND QUANTITY ON ORDER
NOTE: This procedure will enable you to quickly add
to the quantity in stock and the quantity on
order, without having to go to the inventory
entry/edit program.
The quantity on order will be reduced by the
amount added to the quantity in stock.
You may print price labels for the amount
added to the quantity in stock.
21
